October 08, 2015  9:28 PM 
October 07, 2015
Other Notices
September 25, 2015
September 09, 2015

Shapleigh Board of Selectmen

Meeting Minutes

September 29, 2015 – 7:00 pm

A. Call to Order

Chairman William J. Mageary, called the meeting to order at 7:00 p.m. on Tuesday, September 29, 2015, at the Shapleigh Town Hall with Michael S. Perro and Mark R. Cobb being present. Also in attendance; Karla Bergeron, Executive Secretary to the Board of Selectmen.

William J. Mageary expressed his sincere thank you to the Town Hall staff for sending flowers and a cards during the past week in memory of his brother Jim who passed away.

Also in Attendance: Skip Bartosch, Art Ingersol, Roland Legere, Penny Mills, Cindy MacQuarrie and Duffy Gold

B. Pledge of Allegiance was recited

C. Approval of Minutes from September 22, 2016

Motion made by Michael S. Perro, Seconded by William J. Mageary to approve the minutes as read. No further discussion. Motion carried unanimously.

D. Public Comment –

1. Cindy MacQuarrie – inquired to when the drain culverts on Goose Pond Road would be cleaned. Currently they are full of sand and debris. The Road Commissioner will be updated concerning the status of the drain culverts. Also, she mentioned how fast vehicles are traveling on this road and possibly more warning signs could be installed alerting drivers of there is a stop ahead.

2. Roland Legere – came back to speak to the BOS concerning the ongoing low water levels at Goose Pond and Mousam Lake. Many residents have voiced the same concern to Roland. Roland led a lengthy discussion regarding the job responsibility of the Mr. Gallant and how the three towns should get together in order to make better decisions on when the dam at Emery Mills should be open or closed. Michael S. Perro stated a meeting has been scheduled for Friday, October 2, 2015 at 8:00 at the Town Hall in Sanford with the members of the SASDC (Sanford, Acton, Shapleigh Dam Coalition). The public is encouraged to attend as well.

3. Overtime Pay for Town Employees – Chairman Mageary stated that rarely there is overtime on the payroll but when there is, the Selectmen have the responsibility to question it. If people are not comfortable with that practice, they need to get over it.

4. Road Striping – Chairman Mageary mentioned that with technology being so readily available he doesn’t see the necessity for a member of the road crew to ride along with the company.

E. Road Commissioners Report-

1. Richard Goodwin, Road Commissioner, South – was not able to attend tonight’s meeting.

2. John Burnell, Road Commissioner, North – was not able to attend tonight’s meeting.

F. Unfinished Business-

a) Sand and Salt Facility – Selectman Perro informed the BOS the signs for the salt building have all been installed. Electrician John Kelly has installed the light that was needed. The roof was inspected to determine if there was a leak or not. It has been determined there is a small leak in the roof which will be repaired in the coming weeks. Also, the “Welcome to Shapleigh” sign on Rte 109 has been repaired and re-installed.

b) Transfer Station – Selectman Perro informed the Board that he met with Adam from R.W. Herrick’s at the Transfer Station to discuss the work that is needed at the upper level, particularly where the container is changed out. A couple of different solutions where discussed. Adam is in the process of obtaining pricing for concrete work and will report back to Perro.

G. New Business-

a. Shapleigh Community Day Committee/Increasing members – Duffy Gold asked to speak to the BOS this evening concerning increasing the committee size to no less than 5 members and no more than 11 members. Duffy stated that she along with the committee members have received such positive comments regarding this past year’s community day event. Duffy explained that each person will be responsible for recruiting more volunteers along with having a specific job. The Lions Club will be hosting the Friday night dinner for 2016. The BOS expressed their concerns with having such a large group of members that you run into the risk of not having quorum when you schedule the meetings. After discussing this further the decision would be a warrant article will be placed for the March 2016 meeting seeking to increase the committee to 9 members.

b. Committee Meetings Locations – A discussion took place concerning past practice where committees would conduct meeting in their homes. Based on Maine Municipal Association legal department’s recommendation: Because Town committee meetings are public proceedings, MMA would strongly discourage holding meetings in a private home or place, if meeting space is reasonably available. Not only may a private setting falsely imply that the meeting itself is private. Motion made by Mark R. Cobb, Seconded by Michael S. Perro to create a policy stating committee meetings must be held in a Town owned building, ex. Town Hall, Public Safety Building and Library. No further discussion. Motion carried unanimously.

c. Performance Evaluation – Chairman Mageary will complete the performance evaluation on the fill in Transfer Station Attendant.

d. Vacation Request – The Land Use Secretary has requested vacation time during the months of October and November. Motion made by Mark R. Cobb, Seconded by Michael S. Perro to approve as requested. No further discussion. Motion carried unanimously.

e. Sports fields – Mark R. Cobb mentioned there has been no fertilizing, core irrigation and other maintenance to the sports fields this year. While discussing this subject, William J. Mageary suggested meeting with the Parks Director to get an update on the previous months. Mark. R. Cobb informed the Selectmen there is someone interested in submitting a price for the work needed at the fields for 2016. A meeting will be scheduled with the Parks Director.

f. Ross Corner Fire Company – Michael S. Perro mentioned that Dave Hamilton from the Ross Corner Fire Company spoke to him regarding the doors on the fire department building. They need to be replaced. Dave will be seeking bids for the replacement doors and once a decision is made a invoice will be submitted to the Towns of Shapleigh, Alfred and Waterboro to share in the cost.

g. Transfer Station – Chairman Mageary would like to recognize the Transfer Station Attendant, Art Ingersoll for working on Saturday without any extra help. For this reason the Chairman would like to give a $50.00 bonus to Art. Motion made by Michael S. Perro, Seconded by Mark R. Cobb to put in a check request for $50.00 to Art for going over and above his regular job on Saturday. No further discussion. Motion carried unanimously.

h. Rescue Purchase Order – The Rescue purchase order is for a power pro XT stretcher, powerload, and installation for a total of $38,818.00. The Town of Shapleigh received a donation from Tabitha and Stephen King in the amount of $30,000.00 which will be used towards the purchase of this equipment. Motion made by Mark R. Cobb, Seconded by Michael S. Perro to approve the purchase order in the amount of $38,818.00. No further question. Motion carried unanimously.

H. Information –

1. Planning Board Agenda

2. Library Trustees Agenda

3. Shapleigh Community Day Committee Agenda

4. Response from Metrocast Question

5. Timber Harvest Agreement

I. Signatures –

1. Warrants

J. Adjournment -

There being no further business, Motion made by Michael S. Perro, Seconded by Mark R. Cobb to adjourn the meeting at 7:50 p.m.

These minutes are not verbatim.

Karla Bergeron, Executive Secretary to the Board of Selectmen.