|November 13, 2019|
Shapleigh Board of Selectmen
Minutes of Meeting – Time 6:00 pm
October 29, 2019
Call to Order
Chairman Michael S. Perro called the meeting to order at 6:00 pm with Jennifer J. Roux and Scott E. Cudworth in attendance.
Karla Bergeron, Town Administrator and Cheryl Drisko, Office Assistant were in attendance.
Pledge of Allegiance was recited.
Approval of minutes from previous meeting:
A motion was made by Jennifer J. Roux to approve minutes of October 22, 2019 as submitted, seconded by Scott E. Cudworth. No further discussion. Motion carried.
· Duffy Gold thanked the Town Administrator Karla Bergeron for making the amended portion of the Comprehensive Plan available. After reviewing, Duffy noted that the Budget Committee was unaware of suggested actions on page 1 and 10. Duffy further commented with new census data being released in 2020 shouldn't the Comprehensive Plan be redone? Discussion ensued with the Selectmen responding that the amended section of the Comprehensive Plan was voted on and approved in March 2017. The Town, because the plan is voter approved, uses the plan as a guideline for conducting business. Yes, it is a good idea to revise with new census data, but it takes a lot of time and effort and then needs to be brought before the Town for a vote. This process will not happen before March and is something that can be looked into moving forward into 2020.
· Roland Legere spoke on the following:
o Dam project. Selectmen had received an update via email from Sanford. Roland recapped the work being done for the public and finished by stating the project was still on schedule.
o Roland asked the Board of Selectmen if there was any way to seek out whether the Sanford Water & Sewage District had a piece of equipment with extensions that could be rented at a reduced cost to perform the Goose Pond Channel work. Response was If the Road Commissioner's plan did not work, it is something the Road Commissioner could consider.
o The Selectmen asked if Roland received the email regarding permitting and reiterated that they spoke with Jen Harris of York County Water & Soil District (YCWSD). If the permits were received and there was not enough time to have the work completed during this drawdown, the permits were good for a few years and the work could be done in 2020.
o Speaking about the permits sparked discussion on the catch basins and regular maintenance. Jen Harris, YCWSD suggested that the Acton-Shapleigh Youth Conservation Corps take responsibility and maintain the catch basin for the Town. Chairman Perro also indicated that a different system was being considered and designed to alleviate the situation.
· Mike Sabine asked about Rescues' hiring process for drivers and who
maintains the personnel records for Fire & Rescue. Response was the Chiefs
maintain personnel records such as performance and training; the Town office
receives copies of HR related files such as W4 and 1099s. Karla will clarify the
1. Town Report Bid Opening
Two bids were received and opened for the printing of the Town Report
A. Zippy Copy - 500 copies with color cover = $2,123.58
B. Minute Man - 500 copies with color cover = $1,446.16
was made by Jennifer J. Roux to accept the Minute Man bid for printing the Town
Report, seconded by Scott E. Cudworth. No further discussion. Motion
- Map 8 Lot 6
Scheduled for Friday, November 1, 2019
of Selectmen's meeting with Jen Harris, YCSWD
1. Certificate of Appointment - Warden, Elsa Maria Cook
Motion made by Jennifer J. Roux to appoint as Warden, Elsa Maria Cook , effective November 5, 2019 , for the State Referendum Election; seconded by Scott E. Cudworth. All in favor.
1. Planning Board Letters to abutters
2. Planning Board Minutes for October 8, 2019
3. DEP Transfer Station Operator's Training Program - Board highly suggested both attendants attend.
2. Certificate of Appointment
Any other business that the Chairman may wish to bring before the meeting:
Adjourn –Motion made by Jennifer J. Roux to adjourn at 6:40 pm; seconded by Scott E. Cudworth. Motion passed unanimously.
These minutes are not verbatim. Cheryl L. Drisko, Office Assistant
Board of Selectmen
November 15, 2019 2:03 AM