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Shapleigh Board of Selectmen

Minutes of Meeting – Time 7:00 pm

September 13, 2016

Call to Order

Michael S. Perro, Chairman called the meeting to order at 7:00 p.m. on Tuesday, September 13, 2016 at the Shapleigh Town Hall with Mark R. Cobb and William J. Mageary being present. Also in attendance: Karla Bergeron, Executive Secretary to the Board of Selectmen.    

Also in Attendance:  Madge Baker, Grace Jacobs, Darren Rogers, Michael Deshais, Cynthia MacQuarrie, Lindsey Reed, Art Ingersol and Skip Bartosh

I. Pledge of Allegiance

II. Approval of minutes from previous meeting:

Motion by William J. Mageary, Seconded by Mark R. Cobb to accept the minutes from September 6, 2016 as presented. Motion passed.

III. Public Comment:

Madge Baker and Grace Jacobs asked to speak to the Board regarding the William’s property tower and the possibility of having a 1 or 2 day community field day.  Their concerns is the liability for anyone who would like to access the tower.  The Board explained before they could make a decision on having a community field day the tower would need to be inspected for safety.  The Board has suggested that Madge speak to the CEO and possibly schedule a site visit at the Williams property to see what is needed from the CEO’s perspective for repairs.  

Madge asked the Selectmen for an update on the status of the Comprehensive Plan.  It was explained the next step would be preparing the survey the Planning Board has created for distribution at the presidential election in November.  Madge will coordinate with the Town Clerk, Land Use Secretary and the Executive Secretary to make sure the survey’s are ready for November 2016.

IV. Road Commissioner’s Report: North/South:

  • John Burnell, Road Commissioner, North, was not able to attend tonight’s meeting.  William J. Mageary updated the Selectmen with regards to the work that needed at the Transfer Station.  John has spoken to William and stated the work will begin this week.

  • Richard Goodwin, Road Commissioner, South was not able to attend tonight’s meeting.

V. Unfinished Business:

  1. Ecomaine Contract - At this time the contract is being reviewed by Attorney Brad Morin.  

  2. Public Safety Building Bathroom Renovations - William J. Mageary presented the bathroom renovation project estimates which total $20,813.00.  The current balance in the Public Safety Building Reserve is $21,429.76.  A lengthy discussion took place regarding what building maintenance had been budgeted for 2016 and what was the status of those projects.    Motion made by Mark R. Cobb, Seconded by William J. Mageary to approve the PSB bathroom renovations.  No further discussion.  Motion carried unanimously

  3. Public Safety Building Automatic Door Openers - A discussion took place regarding the purchase orders for three door openers for a total of $1,446.00.  The Rescue Chief and EMA Director spoke how the door openers in the emergency vehicles are not 100% effective.  Many times they don’t work and since the transmitters are outdated no replacement parts can be ordered.  The Board is concerned there are not sufficient funds to replace them in the operating budget and is suggesting to wait towards the end of the year to see if there are funds available.  During this meeting a anonymous donation of $1,000 was given to the Town specifically to purchase the three door openers.  Motion made by William J. Mageary, Seconded by Mark R. Cobb to move forward with the purchase of the PSB door openers.  The BOS thanked the anonymous donor for the contribution.  No further discussion.  Motion carried unanimously.

VI. New Business:

  1. PTO Request for Land Use Secretary and CEO - Motion made by WIlliam J. Mageary, Seconded by Mark R. Cobb to approve the request for PTO November 2 - 4th.  No further discussion.  Motion carried unanimously.  

  2. Performance Evaluation - William J. Mageary will complete the evaluation for the Transfer Station employee (fill-in).

  3. Purchase Order - was approved as presented.  

  4. Pine Springs Development - William J. Mageary stated a gentleman had spoken to him regarding the town maintaining the roads at Pine Springs Development.  William stated with the research that had been completed at Town Hall it would appear that a discussion/workshop should be scheduled with the Road Commissioner, North, BOS and the gentleman who brought this subject to the Board.  The Selectmen agreed to schedule such a meeting.  

  5. Corrective Deed for Map 33, Lots 93 & 103 - The Executive Secretary stated when this property was sold at auction in 1999 the deed only referenced Map 33, Lot 93,  Lot 93 and 103 had been combined since they abutted each other.  Therefore, a corrective deed was necessary to recognize both lots.  The BOS signed the corrective deed as presented.  

  6. Executive Session for a Personnel Matter Pursuant to 1 MRSA 405 6 (a) - Motion made by Mark R. Cobb, Seconded by WIlliam J. Mageary to enter into an executive session at 7:47 pm.  No further discussion.  Motion carried unanimously.  The BOS came out of the executive session at 7:57.  

VII. Information:

  1. Planning Board Agenda and Draft Minutes

  2. Shapleigh Library Minutes

VIII. Signatures:

  1. Warrant

  2. Corrective Deed for Map 33, Lot’s 93 & 103

Adjourn – Motion made by William J. Mageary, Seconded by  Mark R. Cobb to adjourn at 8:02 pm.  Motion passed unanimously.

These minutes are not verbatim.  Karla Bergeron, Executive Secretary to the Board of Selectmen.