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August 11, 2014

Shapleigh Board of Selectmen Meeting Minutes for September 2, 2014

Shapleigh Town Hall 7:00 pm

Selectmen in Attendance: Mark R. Cobb, Chairman called the meeting to order with William J. Mageary and Michael S. Perro being present. Executive Secretary Karla Bergeron was in attendance as well.

Others attending: Richard Goodwin and Skip Bartosch

· Call the Meeting to Order: Mark R. Cobb, Chairman called the meeting to order at 7:00 pm.

· Pledge of Allegiance

· Reading and Approval of the minutes from:

Minutes for August 26, 2014 – Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the minutes as read. No further discussion. Motion carried unanimously.

· Public Comment: None

· Road Commissioners Report:

· John Burnell, Road Commissioner – North, was not able to attend tonight’s meeting.

· Richard Goodwin, Road Commissioner – South, mentioned the grading for the graveled roads in his district were completed. Richard has been working at the Town’s gravel pit working on mixing gravel to be used later. Dick stated he spoke to the rep for Pike’s Industries and it would appear a better price for the use of their shoulder machine may be reached. Dick will update the Board once the price has been confirmed.

· Unfinished Business:

a. Certificate of Appointment – Motion made by Michael S. Perro, Seconded by William J. Mageary to appoint Ann Harris as the Planning Board Alternate. No further discussion. Motion carried 2 – 1 (Cobb abstained). Motion carried unanimously.

b. Town Hall Additional Parking Lot – Chairman Cobb led a discussion regarding the need to go out to bid. Key points that were made if the decision was made to go out to bid it would add costs to the project for engineering and bid specs. The Selectmen are aware there is a need to address water drainage and the unknown factor will be if there is ledge. Motion made by Michel S. Perro, Seconded by Mark R. Cobb to allow the Road Commissioners to perform the necessary work to complete the additional parking lot at the Town Hall. William J. Mageary stated that his comments are no way in reflection of the ability or inability on the Road Commissioner but however, during the discussions for this project it has been mentioned the Town would go out to bid this took place during the budget process and town meeting as well as Planning Board meetings. It is the view of William J. Mageary that if the Selectmen do not go out to bid that the wrong message is being generated. Mark and Michael gave examples of when the Town did not go out to bid for gravel work and they do not recall discussing going out to bid during the Town meeting or Planning Board discussions for this specific project. Michael S. Perro stated it is not their intent to mislead the taxpayers of the Town but based on historical knowledge the additional cost to go out to bid with engineering specifications would be so expensive vs having our local elected Road Commissioners perform the task. Motion was called for a vote. Motion carried 2 – 1 (Mageary voted no).

c. Residential Sand/ Salt Conditional Use Application – Michael S. Perro stated he spoke to Bob Mori regarding the revised plans needed for the next Planning Board meeting. This matter will be on the next Planning Board meeting.

d. Fee Schedule – The Executive Secretary stated she had done some research with other municipalities regarding their fee schedule. She commented that with technology a lot of municipalities do not charge for information but merely refer them to their website. In discussing this information it was recommended at the Town of Shapleigh’s fee schedule be revised and presented to the BOS at their next regular meeting.

· New Business:

a) Letter of Resignation from the Forests Trustees – Motion made by William J. Mageary, Seconded by Michael S. Perro to accept the resignation of Ralph Ridley from the Forest Trustees with regret. No further discussion. Motion carried unanimously.

b) Letter of Resignation from the Shapleigh Community Day Committee - Motion made by Michael S. Perro, Seconded by William J. Mageary to accept the resignation of Christine Hersom from the Shapleigh Community Day Committee with regret. No further discussion. Motion carried unanimously

c) Executive Session pursuant to 1 MRSA 406 b – Tax Acquired Property – Motion made by 7:53 pm by William J. Mageary, Seconded by Michael S. Perro to enter in an Executive Session pursuant 1 MRSA 406 b. No further discussion. Motion carried unanimously. The BOS came out of the Executive Session at 8:01 pm.

d) Sports Fields Mowing – William J. Mageary stated he has concerns with regards to the mowing at the sports fields. After discussing this matter it was decided a meeting will take place with the contractor.

e) Animal Control Officer – it was suggested the Town look into a cell phone place for the Animal Control Officer. The Town of Acton will be contracted regarding the possibility of doing a cost share since the Town shares the same ACO.

f) Square Pond Association Annual Meeting – William J. Mageary stated he attended the annual meeting. He mentioned that Square Pond and Mousam Lake share many of the same issues and concerns with water quality, etc.

· Information:

a) SMPDC Snow Plow Cutting Edges Bid

b) Three Rivers Land Trust Newsletter

· Signatures:

· Warrants

· Certificate of Appointment

· Thank you letters

· Assessor’s Return

· Motion made by Michael S. Perro, Seconded by William J. Mageary to adjourn the meeting at 8:03 pm. Motion passed.

Submitted by Karla Bergeron, Executive Secretary to the Board of Selectmen. These minutes are not verbatim.