May 26, 2017  3:15 AM 
May 17, 2017
Other Notices
May 10, 2017
May 01, 2017

Shapleigh Board of Selectmen

Minutes of Meeting – Time 7:00 pm

May 9, 2017

Call to Order

Mark R. Cobb, Chairman, called the meeting to order at 7:03 pm on Tuesday, May 9, 2017 at the Shapleigh Town Hall with William J. Mageary and Michael S. Perro in attendance. Also, in attendance was Karla Bergeron, Executive Secretary to the Board of Selectmen.

Also in Attendance: John Burnell, Art Ingersol, and Skip Bartosch

Pledge of Allegiance

Approval of minutes from previous meeting:

ยท Motion made by William J. Mageary, Seconded by Michael S. Perro to approve the minutes from May 2, 2017. Motion carried unanimously.

Public Hearing – Mark R. Cobb opened the public hearing at 7:04 pm for the “paper ballot” vote on June 13, 2017. Warrant Article: Do you favor appropriating from undesignated funds a sum not to exceed $17,000 towards the purchase of a new Patrol Vehicle for the York County Sheriff Contract Deputy? Total purchase price of $34,000 to be split equally with the Town of Acton.

Comment: What is going to happen with the current patrol vehicle? At this time that has not been decided. The Towns of Acton and Shapleigh will own the vehicle 50/50.

The public hearing was closed at 7:06pm.

Public Comment: None

Road Commissioner’s Report: North/South:

โ— John Burnell, Road Commissioner, North, mentioned he has been busy with spring clean-up, such as sweeping the intersections along with ditch work and grading the gravel roads with accepted town easements. Grading at the sports fields and at the Transfer Station have been completed. This week he will continue with the ditching along the sides of the roads on Owls Nest Road and Ross Corner Road. John will be calculating his totals for paving so, that the paving bid can go out on time.

โ— Caleb Chessie, Road Commissioner, South, was not able to attend tonight’s meeting.

โ— Gravel Pit/Square Pond Road – John Burnell informed the Selectmen that the gravel pit area needs clean up and monitoring of the people who use this area for target shooting. People are not cleaning up after themselves. The decision was made to order a sign stating “When in Operation – No Admittance”. A sign that states: Take out what you bring in has already been installed at the gravel pit.

Unfinished Business:

1. Transfer Station Upper Level –The BOS reviewed the bid to perform the welding work that is needed at the upper level at the Transfer Station. Motion made by Michael S. Perro, Seconded by William J. Mageary to award the Transfer Station welding job to Mike Wilcox in the amount of $1,875.00. No further discussion. Motion carried unanimously.

2. Transfer Station Concrete Work needed – The Selectmen reviewed the two price proposals for the necessary work at the Transfer Station. Motion made by Michael S. Perro, Seconded by William J. Mageary to award the bid to Bill Bougie’s Concrete Finishing in the amount of $7,435.00. Discussion: The Selectmen stated that there will be additional excavation work needed that John Burnell will perform prior to this work starting. Motion carried unanimously.

3. Transfer Station Electrical – it was determined the issue is with the rotophase power, which is the responsibility of R.W. Herrick since the Town lease’s their equipment. Adam from Herrick has been involved with trying to solve the electrical issue. At this time the rotophase power is in the process of being repaired or replaced. There is sufficient power to operate the compactor.

4. Review of Policies – The BOS have scheduled a Board workshop for Friday, May 19th at 8:00 am.

5. Office Assistant Position – Motion made by Michael S. Perro, Seconded by William J. Mageary to offer the position to candidate two with a starting salary of $13.50. No further discussion. Motion carried 2 – 1 (abstention).

6. Performance Evaluation – Motion was made by Michael S. Perro, Seconded by William J. Mageary at 8:02 to enter into an Executive Session for a personnel matter pursuant to 1 MRSA 405 (6) (a). The BOS came out of their executive session at 8:23 pm. Motion made by Michael S. Perro, Seconded by William J. Mageary to increase the hourly wage of the CEO by .64 cents based on a new policy the BOS will be creating which will state: any employee whose salary is over $40,000 per year will receive a cap of $1,200 increase based on a positive performance evaluation. Michael S. Perro added that this decision was a compromise. Michael commented the Town has exceptional employees and the Town doesn’t offer many benefits for their employees. William J. Mageary stated the Town offers insurance. No further discussion. Motion carried unanimously.

7. 12 Town Group – Michael S. Perro mentioned the last meeting there was an increase in attendance. AARP representative spoke about aging. The Selectmen would like to conduct a survey regarding elder care and issues they face.

8. York County Budget Meeting – Michael S. Perro stated the budget meeting continue as planned. At the current time there appears to be an approximate 2% increase but off course nothing has been decided.

New Business:

1. RSU 57 School Budget Referendum – The BOS signed the budget referendum as presented.

2. Performance Evaluation to Be Completed – Michael S. Perro will complete the evaluation for the Transfer Station employee.

3. Award of Scholarships – at this time no decision can be made since there are a few more interviews that are needed to be completed.

VII. Information:

1. Planning Board Agenda and Minutes

2. EcoMaine Recycling Report

VIII. Signatures:

1. Warrants

2. RSU 57 School Budget Referendum

Adjourn – Motion made by Michael S. Perro, Seconded by William J. Mageary to adjourn at 8:22 pm. Motion passed unanimously.

These minutes are not verbatim. Karla Bergeron, Executive Secretary to the Board of Selectmen.